EndNote

Create an Account

1. Login to EndNote Web at http://www.myendnoteweb.com/.
2. Click on Sign Up for an Account.
3. Enter the required information on the left hand side of the menu, including a Login Name and Password.
4. Click on I Agree.

Using EndNote Web from off-campus

In order to use EndNote Web away from your institution, you must first register and login from an IP authenticated workstation. This confirms that you are a valid user with your institution and initiates Roaming access for twelve months. After twelve months, you are required to login again from an IP authenticated workstation to re-establish your association with the institution.

Build a Library

ISI Web of Knowledge (Web of Science) supports a direct import to EndNote Web. Other databases require saving to a text file before importing.

Importing Citations electronically

1. Search a database and save desired citations. Note that all files must saved be as plain text (.txt) files before importing into EndNote Web.
   Instructions for supported databases.
2. In EndNote Web click on Collect and Import References.
3. Click on Browse to select the import file.
4. Select the file format or database/vendor from which you obtained the ctiations at the Filter: drop down menu.
   HINT: The vendor is the company from which we obtain the database and is usually prominent on the screen
   Example: Academic Search (database) has EBSCO as the vendor.
   OPTIONAL: If you cannot find the filter you need in the drop-down menu, click on Customize this list to see all options.
5. Click on Import.
6. All imported citations are put in the Unfiled group.

Online Searching within EndNote Web

You can perform searches of ISI Web of KnowledgeSM products, PubMed, MadCat (UW-Madison Online Catalog) and many other library catalogs directly through EndNote Web.

1. Click on Collect at top of the screen.
2. Select the desired resource from the Select database or library catalog connection drop-down list..
3. Click Connect.
4. Enter search terms in the search box(es).
   Optional: Select a field from the In: box.
5. Click on Search.
6. Number of records retrieved will be displayed. Click on Retrieve.
7. Citations will be displayed on the screen. Click in the box to the left of desired citations or click on All or Page.
8. Select the desired group from the Add to group drop down menu.

Manually creating a new reference

1. Click on Collect and New Reference.
2. Select appropriate reference type from the Reference Type drop-down menu.
3. Enter the information from your reference in the appropriate fields.
   Note optional fields further down the screen.
4. Check the box for the desired group at the bottom of the screen.
5. Click on Save.

Organize Records

Creating groups in EndNote Web

1. Click on the Organize tab.
2. Click on New Group.
3. Name your group and click OK.

Putting references in groups

When records are imported into EndNote Web they are placed in the Unfiled group by default.

1. Click in the box to the left of desired records
   Or
   Click on All or Page.
2. Select the desired group from the Add to Group drop-down menu.
   All selected records will be moved to the group of your choice.

View/Edit Records

1. Click on title to view full record.
2. Click on FindIt to the right of screen for full-text availability.
3. Click the right or left arrows to move between records.

Link to Full text

Link to a Web site or PDF

1. Type the full URL for a resource in the URL field.
   Include "http://", "ftp://" or other pertinent prefixes to provide a full address.
2. Click on Save.
3. Click on the URL to open the link.

Search Records and Groups

Quick Search

You can easily search your EndNote Web library using the Quick Search feature. This tool searches your entire library - all fields for all references in all folders.

1. Enter a search term in the Quick search: box.The search term must be 3-120 characters in length. To search for a specific phrase enclose the phrase in double quotes.
   Example: "dna fingerprinting"
2. Use* to replace one or more characters at the end of a search term.
   Example: drug* (retrieves drug, drugs, druggist)
3. Select a group or use the default All My references to search your library.
4. Click Search.

Create a Bibliography in EndNote Web

1. Click on Format tab at the top of the screen.
2. Select desired group or All references in my library from the References: drop-down menu.
3. Select desired output style from the Bibliographic style: drop-down menu.
   OPTIONAL: If your desired output style is not a choice, click on Customize this list and add the style to your favorites.
4. Select desired file format from the File format: drop-down menu.
   RTF (rich text file) is the appropriate file format for Word documents.
5. Click Save, Email or Preview and Print as desired and follow on-screen directions.

Cite While You Write

Use the EndNote Web Cite While You Write Plug-in to insert references, and format citations and bibliographies automatically while you write your papers in Word.
Install EndNote Web Plug-in for Word and Internet Explorer for Windows

Inserting cited references in your Word document

1. With your Word document open, place the cursor in the location where the citation should appear.
2. Select EndNote Web at the top of the screen (in some word processors it will appear under the Tools menu).
3. Click on Find Citations
   This tool searches your entire library (i.e., all reference fields for all references in all groups)
4. Enter a search term in the Find Citations box to find the reference or references to insert.
5. Click on Search.
6. Select the desired reference. To insert multiple references in one citation, click each reference while holding the Ctrl key.
7. Click Insert.

The citation appears at the cursor location, formatted according to the bibliographic style specified. The reference information is also automatically added to the bibliography at the end of your manuscript.

Share/Export Records and Groups

Sharing EndNote Web Groups

You can share your folders with anyone who has an EndNote Web account.

1. Click Organize at the top of the screen.
2. Click on Manage My Groups
3. Click on Share GRoup to the right of the desired group.
4. Enter the desired email address(es) for sharing.
5. Click on Apply.

Export EndNote Web records to EndNote desktop, another EndNote Web account or RefWorks

If you have EndNote X or above you can transfer references to and from libraries with EndNote installed on your desktop. Transfers are initiated through EndNote. Refer to the EndNote documentation for detailed instructions.

Exporting references

1. Click in the box to the left of desired records
   Or
   Click on All or Page.
2. Select Copy to Quick List.
3. Click on Format tab.
4. Click on Export References.
5. Select Quick List from the References: drop down menu.
6. Select EndNote Export from the Export Style drop down menu.
   
7. Click on Save and save the file with a .txt extension filename
   Example: myfile.txt

Importing EndNote Web Records into EndNote Desktop

1. Follow the directions above for exporting references in EndNote Web.
2. Go to EndNote desktop and open your EndNote library.
3. Click on File and Import.
4. Click Choose File to select your exported EndNote Web text file.
5. Select EndNote Import from the Import Option drop down menu.
6. Click on Import.

Importing Records between EndNote Web Libraries

1. Follow the directions above for exporting references in EndNote Web.
2. Go to EndNote Web and click on Collect.
3. Click on Import References.
4. Click Browse to select your exported EndNote Web text file.
5. Select EndNote Import from the Filter: drop down menu.
6. Click on Import. Records will be imported to the unfiled group.

Importing EndNote Web Records into RefWorks

1. Follow the directions above for exporting references in EndNote Web.
2. Login to your Refworks account.
3. Click on References and Import.
4. Select EndNote View from the Import Filter/Data Source drop down menu.
5. Click Browse at the Import Data from the following Text File to select your exported EndNote Web text file.
6. Click on Import.