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Find information on spaces, staff, and services.
| Date | Engagement Point | Task |
|---|---|---|
| TBD 2018 | University Communications / Library Communications | Provide news release story / follow up on the master plan |
| 2018 departmental | Departmental outreach by Ed Van Gemert:
| Departmental meetings |
| May 3, 2018 | Campus Planning Committee Presentation | Campus Planning Committee Presentation |
|
April 12, 2018 April 18, 2018 May 2, 2018 | Library Staff Q&A Sessions | Ed, Carrie, Natasha lead series of three library staff Q&A sessions at Steenbock, Memorial, and College Libraries |
| April 10, 2018 | ULC Meeting | ULC Subcommittee presents the ULC draft response/report to facilities master plan |
| March 16, 2018 | iSchool panel discussion (Lesley) | Vote to endorse/accept the plan |
| March 16, 2018 | Humanities Departments Panel Discussion | Humanities Department Panel Discussion |
| March 15, 2018 | ULC meeting | ULC meeting to discuss master plan |
| March 14, 2018 | Librarians’ Assembly Business Meeting | Members of the Core Master Plan Team assist with discussion / questions from library staff on the master plan. |
| March 14, 2018 | Ed, Doug, Lee with faculty & grad students from the Center for Culture, History, and Environment CHE | Meeting with departments to discuss plan |
| March 8, 2018 | Academic Staff Executive Committee | Information / Pre-Report presentation |
| February 28, 2018 | Dean’s Council | Pre-Report presentation |
| February 27, 2018 | Briefing of final draft for the FP&M Associate Vice Chancellor, Vice Chancellor for Administration & Finance and the Provost | Vice Provost, Gary Brown, Margaret Tennesen |
| February 22, 2018 | Release final document publically via link to LWS | Release full report and recommendations via LWS |
| February 20, 2018 | Additional updates to website | Link to input, preparing for full report release, including highlighting link to input |
| February 19, 2018 | University Committee informational presentation | Pre-Report presentation |
| February 15, 2018 | University Library Committee meeting (shared governance committee); request for FP&M attendance |
|
| February 9, 2018 | Vice Provost and Project Manager meet with Margaret Tennesen, Gary Brown from FP&M | Departmental meetings |
| February 8, 2018 | Vice Provost meets with L&S Dean Karl Scholz, Assoc. Dean Sue Zaeske and Assoc. Dean Greg Downey. |
Departmental discussion
|
| February 6, 2018 | Library All-Staff meeting | Update and presentation on upcoming final report |
| January 2018 | Libraries Magazine release | Executive summary part of Ed’s VP column announcing master plan project progress in magazine |
| December 15, 2017 | ULC meeting | Doug Way presented on collections plan |
| December 11, 2017 | MLC meeting | Doug Way presented on collections plan; Carrie Kruse presented on Library Master Plan recommendations |
| December 8, 2017 |
Follow up stories on master planning process
|
|
| December 7, 2017 | Public forum presentations (2 campus / 1 library staff) on the final draft recommendations at Memorial & Steenbock Libraries | Recommendations presentation |
| December 7, 2017 | ULC meeting | Further discussion of master plan deferred to Feb. Meeting / collections plan presentation by Doug Way – in response to questions from 11/15 meeting |
| December 4, 2017 | Reminder sent to campus
| Reminder about December 7 onsite presentation |
| November 30, 2017 | Campus notification of presentations | Inside UW article previewing onsite presentations / recommendations |
| November 29, 2017 | Campus Design Review Board | Recommendations presentation |
| November 29, 2017 | Design Review Board informational presentation | Recommendations presentation |
| November 27, 2017 | Notice sent to campus
| Announcement of final recommendations presentation dates |
| November 21, 2017 | Chancellor’s Leadership Council informational presentation | Recommendations presentation |
| November 21, 2017 | Libraries New story announcing completion of plan report drafting process, announce town hall sessions for December for campus community | News story Libraries website, social media, Inside UW
|
| November 21, 2017 | Draft Master Plan posted online for public review | Recommendations presentation preview / announcement for December public sessions |
| November 15, 2017 | ULC presentation (Ed Van Gemert & Carrie Kruse) | Recommendations presentation consultants’ final recommendations |
| October 9, 2017 | Steering Committee | Workshop on recommendations and scenarios development – final recommendations discussion |
| August 14, 2017 | Steering Committee | Workshop on recommendations and scenarios development |
| July 11, 2017 | Libraries News Story: Summer work with steering committee | Facilities Master Plan Update on news page, Libraries websit |
| July 10, 2017 | Steering Committee | Workshop on recommendations and scenarios development |
| June 4, 2017 | Steering Committee | Workshop on recommendations and scenarios development |
| May 30 – 31, 2017 | Library Staff Update sessions | Update on Recommendations work |
| May 19, 2017 | Library Staff Update Dates Announced | May 30 / 31 staff sessions scheduled |
| April 25-26, 2017 | Two Town Hall meetings held on campus to gather input and feedback on draft scenarios |
|
| April 21, 2017 | Daily Cardinal article highlighting April meetings | April 25, 26 town halls at Memorial and Steenbock Libraries |
| April 20, 2017 | Reminder Email send to campus (faculty, staff) about open houses | April 25, 26 town halls at Memorial and Steenbock Libraries |
| April 19, 2017 |
Working at UW campus newsletter article / and calendar entry and link to libraries news page article announcing April 25,26 town hall meetings
Broad promotion of campus town hall meetings | April 25, 26 town halls at Memorial and Steenbock Libraries
|
| April 17, 2017 | The academy presentation | Community leaders presentation |
| April 10, 2017 | Email to campus announcing April town halls
| Announcement of April 25, 26 town halls at Memorial and Steenbock Libraries |
| March 29, 2017 |
Library staff workshops Workshops and campus planning presentation
|
Gather stakeholder input. Additional focus group meetings with graduate students and faculty to discuss the role libraries plan in current research and teaching activities |
| March 15, 2017 | Campus Master Plan & existing unit facility master plan(s) – College of Engineering, College of L&S, etc. – coordination meeting | Overview of the Campus Master Plan and other unit master plans; includes how they would be coordinated with the Campus Libraries Master Plan |
| March 8, 2017 | Library News Story: Project Update | Libraries website, social media, Inside UW |
| March 7-8, 2017 |
Broad promotion of faculty workshops to take place on March 29 / Email from Ed to ULC and MLC Also communicated with liaisons to encourage them to reach out to departments.
| Notification about faculty/grad workshop opportunities (to be held 3/29) |
| March 7, 2017 | Email from Ed Van Gemert to ULC, MLC, Liaisons | Invitation for campus participation in upcoming March workshops (March 29) |
| February 13, 2017 | Library staff Workshops | Visioning workshops with committees and focus groups |
| February 7, 2017 | Email to library staff to notify of upcoming workshop sessions |
Workshop held on Monday, Feb. 13th from 2-3pm in the CCBC conference room (401 Teacher Education building). (The next Campus Libraries Facilities Master Plan onsite visit from our consultants is next week, Feb. 13-15th. There is also a workshop that is open to any front-line staff (i.e. Anyone who interacts directly with patrons in their day-to-day jobs – public services, access services, liaisons, etc.) to discuss the role libraries currently play in research, teaching, and learning activities and how that role could strengthen in the future. |
| January 25, 2017 | One-on-one drop-in interviews (6), various locations in campus libraries | Discuss library users experiences and gather suggestions for future use; library staff, academic staff; focus group with faculty, one-on-one university leadership interviews, surveys, public town halls |
| January 24, 2017 | Follow-up email to campus administration and ULC | Details about drop-in interview details |
| January 23, 2017 – February 1, 2017 | Notice and link for survey sent to campus (faculty) | Survey for faculty released |
| January 20, 2017 | Library news story with details of on-campus visit and drop-in interview opportunities | Mention faculty will be invited to participate in survey |
| January 12, 2017 | Email to ULC and library staff | Notification about campus visit 1/25-27 encouraging participation |
| January 12, 2017 | ULC meeting | Update on process to date (Carrie Kruse presented) |
| December 8, 2016 | Email to ULC, Campus Leadership from Ed Van Gemert | Discussing the project being underway and encouraging participation from a broad campus audience, including ULC representation |
| December 5-6, 2016 |
On-campus visit from consultants: undergraduate, graduate and faculty focus groups held. Focus groups on undergraduate input, graduate student input and faculty input, One-on-one library leadership interviews, committee meetings, tours, workshop kick-off:
| Public feedback sessions/focus groups (3) at College Library and Memorial Library held by the consultant team and core group
|
| December 2, 2016 | Libraries News Story: Libraries Begin Master Plan | Social media, Library website, Inside UW |
| December 1 – 2, 2016 | Communications about first on-campus visit from consultants | Focus groups on undergraduate input, graduate student input and faculty input, One-on-on library leadership interviews, committee meetings, tours, workshop kick-off
|
| November 22, 2016 | Notification to ULC chair and Library Master Plan project manager | ULC Steering Committee representative confirmed – master plan discussed as now underway |
| November 9, 2016 | ULC meeting | Master plan discussed as now underway. Steering committee member requested; not reflected in minutes; email exchange that day indicates that Ed would ask for a volunteer at the meeting |
| November 9, 2016 | Library leadership to ULC membership | Finalize securing a ULC member to be a part of the master planning steering committee – representation on Steering Committee needing to be finalized at November 9 ULC meeting. |
| November 7, 2016 | Fall kick-off meeting; official project start | Initiate the planning project; confirm core team and initial planning schedule |
| October 21, 2016 | Governor’s signature on approving contracting a study for the master plan | Contract with consultants signed |
| April 16, 2016 | ULC meeting presentation by Carrie Kruse & Megan McBride (FP&M) | Introduction of Library Master Plan process; discussion of steering committee role and time commitment |
| April 5, 2016 | Memorial Library Committee (MLC) meeting presentation by Carrie Kruse | Introduction of Library Master Plan process; discussion of steering committee role and time commitment |
| March 23, 2016 | ULC Chair and Vice Provost discussion related to steering committee nomination from ULC | ULC chair provides suggestions, with suggestion for a discussion about securing a faculty member to happen at the April ULC meeting. |
| March 8, 2016 | Ed Van Gemert to ULC, Campus Leadership | Email notification of a request / seeking recommendations for campus libraries facilities master plan steering committee members |
| February 18, 2016 | Initial kick-off meeting, pre-contract scoping meeting | Review scope and deliverables; AE to develop proposal. |