“Federated Repositories of Accessible Materials for Higher Education II” awarded a $1,175,000 grant from The Andrew W. Mellon Foundation

The Andrew W. Mellon Foundation recently awarded a $1,175,000 grant to support the second phase of a collaborative project to reduce the duplication of conversion of textbooks and other materials into alternative formats for students with print-related disabilities. The “Federated Repositories of Accessible Materials for Higher Education II (FRAME II)” project will be led by the University of Virginia, in partnership with the University of Wisconsin–Madison Libraries, McBurney Disability Resource Center, the University of Wisconsin Press, and a number of other universities. This has been a long-standing issue, and UW-Madison is interested in helping to develop a solution, for the benefit of both students and our disability service offices.

By law, any material required for the education of a disabled student must be made accessible for them in a timely manner. In the United States, the legal obligation to provide accessible learning materials falls on individual educational institutions, and universities and colleges across the country are scrambling to meet their responsibilities to students with print disabilities or special information access needs. The staff of disability services offices (DSOs) spend a great deal of time and effort remediating printed texts, transforming them into a variety of electronic and alternative formats to improve access for students with print disabilities. Because many of the same texts are commonly assigned at multiple institutions, the result is a wasteful duplication of effort as the DSO staff at each independent university must start the remediation work over again. Once a publisher creates an electronic format of a book for one student with print disabilities, that PDF is ready and can be used again for another student. But the infrastructure does not currently exist among publishers to offer this book to others in need or raise awareness to (DSOs) that this book is already available in an accessible format.

For the last two years, the University of Virginia Library has led a multi-institutional project to address this problem. With a two-year grant from The Andrew W. Mellon Foundation, University of Virginia University Librarian John Unsworth initiated an effort to create a web-based infrastructure allowing DSOs to share remediated texts, in order to reduce their nationwide duplication of effort and thereby make it possible for the staff in these offices to provide better access and achieve better outcomes for students in higher education.

That collective effort, known as “FRAME,” will now continue for another two years and expand to include new partners, thanks to a grant of $1,175,000 from The Mellon Foundation for a second phase dubbed “Federated Repositories of Accessible Materials for Higher Education II.” Representatives of the DSO and library staff at Ohio State University will join their counterparts from George Mason University, Northern Arizona University, Texas A&M University, the University of Illinois at Urbana-Champaign, the University of Wisconsin–Madison, Vanderbilt University, and the University of Virginia, along with a development and project management team based at the UVA Library. Much of the group’s work will concentrate on expanding and improving EMMA (Educational Materials Made Accessible), a membership-based secure repository for remediated texts, and developing workflows wherein librarians and DSO staff will cooperate in uploading texts to the repository.

An important element of the project is the partnership of the University of Wisconsin Press along with five other participating university presses: George Mason, Illinois, Ohio State, Vanderbilt, and Virginia. As publishers of texts that might be used in higher education, the presses have all committed to contributing machine-readable versions of their publications to EMMA or one of its federated repositories.

Also continuing to support the project will be three major digital repositories: Bookshare, HathiTrust, and the Internet Archive. Through a federated search interface, these repositories provide EMMA users with texts that have already been remediated for users with print disabilities or that are machine-readable and suitable for further remediation by DSO staff — a big advantage over having to scan a printed book. Benetech, the parent company of Bookshare, supplied much of the search infrastructure for EMMA in the first phase of the FRAME project and has committed in the second phase to sharing certain cutting-edge technologies to automate parts of the labor-intensive remediation process. In the second year of FRAME II, an additional repository will join the collaboration: the Accessible Content e-Portal sponsored by the Ontario Council of University Libraries.

John Unsworth is joined by FRAME II co-principal investigator J. Stephen Downie, Associate Dean for Research at the University of Illinois School of Information Sciences. Professor Downie will lead a new educational initiative, developing curricular materials for professional education in library schools. The materials created by Downie and a team of expert collaborators will train library and information professionals in the information needs of students, faculty, and other library users with disabilities.